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By-Laws and Rules of Order
Updated November 2021
We the undersigned declare ourselves an organization for the advancement and good fellowship of Senior Women’s golf in the Central Oregon area and have adopted for our organization the following Constitution, By-Laws and Rules of Order.
Article I – Name
This organization shall be known as “Central Oregon Senior Women’s Golf Association”.
Article II – Membership
Membership is open to any Central Oregon women golfer who is 50 years or older, has an established USGA 18-hole handicap from a participating Central Oregon golf club, and has a USGA Index of not more than 40.4. A majority of the scores posted from April 1 through October 31 used for her handicap shall be from the Central Oregon golf club that she represents. Membership will be limited to 160 paid members for the current year.
Article III – Parliamentary Authority
The rules contained in the current Roberts Rules of Order shall govern the organization in all cases to which they are applicable, and in which they are not inconsistent with these by-laws or any special rules the organization may adopt.
Article IV – Officers
Section 1. Two members, one of whom will be the tournament director, will represent each participating club.
Section 2. The officers, club representatives and immediate past president shall be the Board of Directors. The Officers are President, Vice President, Secretary, and Treasurer. The Board shall be a permanent standing committee to manage the affairs of the organization, and shall examine all new proposals submitted by members. If a Board member should leave the area, or wish to resign, it is her responsibility to appoint her successor, subject to the approval of the Board.
Article V – Officers’ Duties
Section 1. It shall be the duty of the President to preside at all meetings and perform such other duties as the office may require. She shall make no motion or amendment, not vote on any question or motion, unless the organization is equally divided, when she can cast the deciding vote. It is the responsibility of the President to make the schedule for the year, with the assistance of the representatives from each club.
Section 2. In the absence of the President, the Vice-President shall perform the duties of that office, shall be Chairman of the Board of Directors and shall be the President for the following year. She shall also produce the quota calculation sheet, track and manage the "hole in one" award, update and maintain the official Constitution/By-Laws and Policies and Procedures documents and sit on the Membership Committee.
Section 3. The Secretary shall keep the minutes of all meetings and distribute them to the appropriate officers/representatives. She will notify club representatives regarding any changes or information pertinent to play.
Section 4. The Treasurer shall be in charge of collection of all moneys from any source of play activity with the exception of the money for lunch and carts at each host course. She shall pay all bills and maintain an accurate, current membership roster. The funds will be kept in a checking/savings account approved by the Board and she shall make a Treasurer’s report at each meeting.
Section 5. The representative deemed Tournament Director from each club shall be responsible for collection of entries, lunch fees, cart fees, necessary pairings, scoring and determining winners when hers is the host club.
Article VI – Nominations and Elections
Section 1. The Nomination Committee shall consist of three club representatives from different clubs, appointed by the President.
Section 2. The Nominating Committee shall present a slate of nominees for each specific office to the Board of Directors at the final meeting of the year.
Section 3. The Chair shall recognize additional nomination from the floor
Section 4. The election of officers will take place immediately following the closing of nominations.
Article VII – Play
Section 1. All play will be individual stroke play governed by USGA and local rules.
Section 2. All players with a course handicap higher than 40, must play with a 40 in competition on play day.
Section 3. Entries must be received by the Tournament Director one week prior to play and must include amount due for lunch and carts as determined by the host club.
Article VIII – Prizes
Section 1. Prizes will be awarded to four flights (A B C D) for each play day. Four gross and four net in each flight will receive payouts. KP and Accurate Drive prizes will also be awarded for each flight.
Section 2. Prizes will be award vouchers redeemable at hosting golf shops of COSWGA member clubs.
Article IX – Finances
Section 1. Dues will be based upon the following items:
(a) Number of members
(b) Cost of green fees
Section 2. All dues are payable on or before November 1st for the following year.
Article X – Amendments to Constitution
Every proposed alteration, amendment or addition to the constitution may be adopted by a two-thirds vote of the board members.
Article XI – Quorum
80% of the clubs must be represented in order to conduct business at the semi-annual meetings.
Article XII – New Clubs
A new club or clubs may be invited to join the organization by a two-thirds vote of the board members. No additional nine-hole courses will be permitted to join after October 1994.